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Accessibility: Documents

This guide provides resources for making instructional content accessible.

Are Your Course Documents Accessible?

A few key Word Document accessibility points:

  • All documents must have descriptive titles.
  • Sans serif fonts such as Arial, Helvetica or Verdana work best on screens. Use 12 point or larger
  • Use HEADINGS to structure and organize your document.
  • Include ALT TEXT for images, tables, and charts and graphs. Also include captions for charts and graphs.
  • Keep tables simple and DO NOT use tables for layout.
  • Do not use tabs or spaces to create columns. Instead, use the PAGE LAYOUT/COLUMNS feature.
  • Use descriptive hypertext links, DO NOT use hyperlink text like "click here"
  • Use bulleted and numeric lists for related items.
  • Include a table of contents for long documents (which Word can generate if you use styles).
  • Be cautious as to the colors you choose. Provide sufficient color contrast and do not use color to solely convey meaning.
  • Include closed captions or transcripts for any audio or video elements.

Evlauate your Documents

Online Resources

Creating Accessible PDFs

Accessible PDFs

Microsoft Word Tutorial